Guidelines for All Application Submittals

In order to facilitate the review of your application, you will need to submit copies of the application and supporting materials during the Development Review Process. The number of copies to submit may vary based upon the application type. Please reference the submittal guidelines provided below for additional information about the number of copies to submit, format requirements, and deadlines for submitting materials. The Planning Division recommends contacting City staff to determine the requirements for your application prior to completion and submission of the required forms.  

For ALL Application Types and Submittals:

• Application materials must be collated into application packages. Each application package must include one copy of each document submitted with the application. Application materials which have not been collated into application packages will not be accepted.
• Application packages, including supporting materials, should be bound by a binder clip only. If the application requires plan sets, plan sets should be printed on 24" x 36" sheets, bound by staples, and rolled. Differing sheet sizes, loose sheets, and folded plan sets will not be accepted.
• A copy of all application materials (including the application, supporting materials, and plans [if applicable]), must be provided in digital (PDF) format. Application materials may be submitted on a compact disc (CD) or by emailing a Cloud or FTP link to download the materials to planning@cityofalachua.com. Submittals via Cloud or FTP link must be submitted to this email address prior to submitting printed copies. If the application includes plans, all plan sheets must be combined into a single PDF document.

Initial Application Submittal & Submittals Responding to Completeness:

• 3 printed copies of all materials (application package and plan sets).
  • Specific to Site Plans and Subdivisions - 4 Printed Copies of all materials.
• Materials in Digital (PDF) Format: on a CD or by emailing a Cloud/FTP link.

Each Resubmittal:

** Materials must be submitted within the time frame provided by Project Planner **

• 3 printed copies of all materials (application package and plan sets).
  • Specific to Site Plans and Subdivisions - 4 printed copies of all materials.
• Materials in Digital (PDF) Format: on a CD or by emailing a Cloud/FTP link.

Prior to Planning & Zoning Board (PZB) Public Hearings (if applicable):

** Materials must be submitted no less than ten (10) business days prior to the PZB Public Hearing **

• 2 Printed copies of the application package, double-sided and three-hole punched.
• 7 Printed sets of plans (if applicable).
• Materials in Digital (PDF) Format: on a CD or by emailing a Cloud / FTP link to download.

 For Site Plans and Construction Plans, Following Approval:

• 4 Printed sets of plans.

Guidelines for Presentations

All materials, including PowerPoints, to be presented by an applicant or an affected party during a public meeting must be submitted to the Planning & Community Development Department no later than 12:00 PM of the last City business day preceding the meeting date. Materials may be submitted by email to planning@cityofalachua.com or by providing a compact disc (CD) to the Planning & Community Development Department in City Hall.

Guidelines for PowerPoint Presentations:

• Text within slides must be of an appropriate font size and style to be legible to all
• Text within slides must not extend to the outer bounds of the slides

If you have any questions, please contact the City of Alachua Planning & Community Development Department at (386) 418-6121.

2026 Review Schedule & Application Deadlines